Job Opportunity: Legal Secretary

Crystal Migration Legal Services is seeking a Legal Secretary to join our professional and dynamic team in Sydney 2000 Australia. We are offering a full-time opportunity to the right candidate. 

The right candidate must be able to demonstrate previous experience in a law office and to work independently. 

Duties and responsibilities: 

As a Legal Secretary you must have exceptional time management skills and the ability to multi-task. 

Your role is to ensure provide essential high-quality legal admin support within a legal environment.

Your main tasks are, but not limited to: 

• Preparing, formatting, and proofreading legal documents and correspondence including contracts, court forms, submissions, and case-related documentation. 

• Maintaining, organising, and managing legal files and case records, ensuring confidentiality and regulatory compliance. 

• Assisting Legal Practitioners in preparing briefs, court documents, affidavits, and indexes for hearings before the Administrative Appeals Tribunal, Federal Circuit and Family Court, and other legal bodies. 

• Conducting legal research and compiling precedents, case law references, and relevant legislation for active cases and internal legal use. 

• Drafting letters, client updates, and responses on behalf of legal staff using appropriate legal language and formatting. 

• Coordinating and scheduling court dates, client consultations, and internal meetings for Legal Professionals and Migration Agents. 

• Tracking compliance and licensing requirements relevant to legal staff, such as practicing certificates, RMAs licenses, and Law Society registrations. 

• Assisting with the review, formatting, and administrative processing of service contracts, supplier agreements, and vendor documentation under supervision. 

• Liaising with external service providers such as insurers, licensing bodies, and outsourced contractors to assist with routine documentation and compliance queries. 

• Managing office supplies and administrative requests, including document collation, scanning, filing, and preparing purchase orders with approval from management. 

SKILLS & EXPERIENCE 

Experience: 

• Tertiary qualification in related or co-related fields. 

• Previous working experience within a law office environment. 

Skills: 

• Advanced Microsoft Office skills (Word, Excel, PowerPoint, and Outlook)
• Good verbal and written communication
• Organised and able to meet deadlines.
• Negotiation skills.
• Attention to details.
• Customer service skills.
• Creating content skills.
• Ability to work under pressure and with minimum of supervision.

If you feel this job is of interest to you, please send your resume and cover letter to enquiries@crystalmigration.net. Good Luck!